creating accessible pdfs with Microsoft Office and Acrobat Pro

Adobe Captivate Training / Articulate Storyline Training

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AODA Overview

Creating Accessible PDF'S to WCAG 2.0 and PDF/UA

Creating Accessible PDF Documents from Microsoft Office Suite

Creating Accessible PDF Documents with Adobe InDesign

Creating Accessible PDF Forms with Acrobat DC Pro or LiveCycle Designer ES4

Course AC21

Creating Accessible PDF Documents from Microsoft Office Suite 2010, 2013 and 2016 with Acrobat Pro DC

Content created by Microsoft Office can be made Accessible when published to Adobe PDF file format. By working with proper development techniques in the authoring applications PDF can by made almost fully Accessible when published from Microsoft Office. The training tailored to making PDF's Accessible as prescribed under the AODA, Accessibility for Ontarians with Disabilities Act and WCAG 2.0.

Compatible with Acrobat Pro XI

Required software Adobe Acrobat DC Pro and Microsoft office Suite 2010 / 2013 / 2106

Click here to see info on GoToTraining Online

This course is designed to teach users of Adobe Microsoft Office Suite how to create Accessible PDF documents. It is tailored to the Office Suite Version 2010, 2013 and 2016

Assistive Technology Screen Readers

  • Why PDF and Accessibility
  • What is WCAG 2.0 and PDF?
  • Assistive technologies JAWS, MicroEyes
  • Popular screen reader technologies
  • Types of disabilities
  • Standard PDF tags
  • W3C Techniques for Accessible PDF files

PDF Structure / PDF Tags

  • Understanding document structure and format integrity and why it is important
  • Why is structure important to alternate devices and accessibility?
  • Formatting and laying out an accessible document
  • Adding structure to non structured PDF
  • Choosing the right PDF structure tags
  • From Microsoft source files to PDF
  • Using style properties
  • Properly structured tables and lists
  • Creating alternate text for non-text content
  • Determining the importance of content 

Adobe Acrobat Pro Accessibility Tools

  • Tag Panel – Role Map
  • Reading Order Panel, Touch Up Reading Order Tool
  • Accessibility Tool Panel
  • Accessibility Checker
  • Document title and Language
  • Tab Order and Structure

Designing Microsoft Office Suite files - Word, Powerpoint and Excel Files for Conversion to Accessible PDF (using Microsoft accessibility checker)

Microsoft Word

  • Add alternative text to images and objects
  • Specify column header rows in tables
  • Use styles in long documents
  • Use short titles in headings
  • Ensure all heading styles are in the correct order
  • Use hyperlink text that is meaningful
  • Creating table of contents
  • Use simple table structure
  • Avoid using blank cells for formatting
  • Structure layout tables for easy navigation
  • Avoid using repeated blank characters
  • Avoid using floating objects
  • Avoid image watermarks

Microsoft Powerpoint

  • Add alternative text to images and objects
  • Specify column header information in tables
  • Ensure that all slides have unique titles
  • Use hyperlink text that is meaningful
  • Use simple table structure
  • Avoid using blank cells for formatting
  • Ensure that the reading order of each slide is logical
  • Increase visibility for colorblind viewers

Microsoft Excel

  • Add alternative text to images and objects
  • Specify column header information in tables
  • Use hyperlink text that is meaningful
  • Avoid using blank cells for formatting
  • Give all sheet tabs unique names

Converting Microsoft Office Files to Accessible PDF

  • Working with the PDFMaker
  • Using the Accessibility, Pages, Order, Tags and Bookmarks panels in Adobe Acrobat
  • The Role Map in the Tags Window
  • Touching up the accessibility in Acrobat Pro
  • Table Editor in Acrobat to Fix Word Tables for Row Headers
  • Tagging content in an existing PDF
  • Adding and Editing Tags in Acrobat
  • Creating text alternatives for other non-text content like links
  • Setting the tab order in the PDF document
  • Making table of contents
  • Manual and automatic creation of bookmarks
  • Setting the document Language in Acrobat
  • Setting the Document Title
  • Setting the Tab order of content
  • Setting the PDF page numbers

Repairing Issues in Acrobat Pro

  • Touching up the accessibility in Acrobat Pro
  • Setting the reading order of a document using the Touch up reading Order Tool
  • Setting Accessibility Preferences in Acrobat Pro

Checking PDF's For Accessibility

  • Running a Full Accessibility check in Acrobat Pro
  • Using compliance measurements WCAG 2.0 and PDF / UA

Fee: Minimum 3 participants, pro-rated after 4 or more

Online* or Onsite**: $1,000 US ($1250 CD + HST) per day
Duration: 2 days, 9:30 am - 4:30 pm ET

*Online Fee does not include training materials. Training materials can be purchased online.

.**Onsite Fee does not include training materials or travel and accommodationf for instructor.

OnSite or Private Class:

If you are interested in this course we offer it as a private onsite class for groups of 3 or more.... Complete our Request for Onsite Quotation Form. We will contact you to arrange a class date that is suitable to you; or, email us at to learn more about scheduling options.

*Inclass Fee includes:
a) Local Toronto Training room rental and hard copy training materials or
b) Onsite Led Private Class: instructor travel in the Toronto Area and hard copy training materials

Adobe Certified Instructor
Adobe Certified Expert
Certified Techncial Trainer


Our goal is to make sure your class meets your objectives, not ours. Therefore, all of our outlines are treated as guides to help steer the workshop. This outline does not guarantee that all the topics listed will be covered in the time allowed. The amount of material covered is based on the skill level of the student audience. We may change or alter course topics to best suit the classroom situation.

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